Agenda item

Work programme

Meeting of Housing Management Advisory Board, Wednesday, 7th November, 2018 4.30 pm (Item 19.)

A report of the Head of Landlord Services to enable the Board to review and agree its Work Programme, together with meeting dates for 2018/19.

For information further meetings of the Board are scheduled as follows in 2018/19:

Wednesday 7^th November 2018 at 4.30pm

Wednesday 16^th January 2019 at 4.30pm

Wednesday 27^th March 2019 at 4.30pm.

Minutes:

The Board received a report of the Head of Landlord Services to enable the Board to agree its Work Programme (item 10 on the agenda).

Members of the Board could identify matters that they considered required looking at over the next few meetings of the Board, including any already listed on the Work Programme but not yet scheduled. Officers present could provide advice as to whether items might be appropriately considered at the time proposed.

RESOLVED

1. that the Planned Maintenance Works Programme be added to the Board’s Work Programme for January 2019.

2. that an update on Customer Engagement be provided to the Board in January 2019.

3. the Head of Landlord Services to investigate the position regarding Tenant Champions and report back to the Board at its next meeting in January 2019.

4. the Head of Landlord Services and the Head of Strategic and Private Sector Housing to produce a report on void properties for the Board’s next meeting in January 2019.

5. the Board’s Terms of Reference to be revisited at its next meeting in January 2019.

6. that the Board’s Work Programme be updated to reflect all decisions made above and earlier in the meeting.

Reasons

1 - 5. so that it can be considered by the Board.

6. To ensure that the information in the Work Programme is up to date.

MEETING DATE/ FREQUENCY	ISSUE	INFORMATION REQUIRED/ INVITEES/ OFFICERS	NOTES
SCHEDULED:
Every Meeting	Work Programme		To review the Board’s Work Programme.
Every Meeting	Questions from Members of the Board		Questions on matters within the remit of the Board (if any), for response at the meeting. Members will be asked in advance of the agenda being published for each meeting whether they have any such questions, for listing on the agenda.
Every Meeting	Performance Information – Questions		See HMAB minute 14.4, 9th November 2016. To enable the Board to ask questions, if any, on the performance information pack* sent out with the agenda for the meeting. To be last item on agenda.
Every Meeting	Performance Information – update on Universal Credit and update on Fortem decent homes contract		Two updates to be included in the performance information pack.
16^th January 2019	Planned Maintenance Works Programme	Head of Landlord Services	Added by the Board at their meeting on 7^th November 2018.
16^th January 2019	Corporate Plan review	Head of Landlord Services	Added by the Board at their meeting on 12th September 2018.
16^th January 2019	Customer Engagement update	Head of Landlord Services	Added by the Board at its meeting on 7^th November 2018.
16^th January 2019	Void Properties update	Head of Landlord Services and Head of Strategic and Private Sector Housing	Added by the Board at its meeting on 7th November 2018.
16^th January 2019	Board’s Terms of Reference	Head of Landlord Services	Added by the Board at its meeting on 7^th November 2018.
27^th March 2019	Housing Repair Services – Breakdown of Complaints	Head of Landlord Services	As per six-monthly update reports considered by the Performance Scrutiny Panel. Last submitted to Board 12th September 2018.
12^th June 2019	Election of Chair and Vice-chair		Annual Item.
12^th June 2019	HRA Revenue and Capital Outturn (2017/18)	Head of Landlord Services	Annual Report.
September 2019	Disabled Adaptations Policy	Head of Landlord Services	Annual Report.
November 2019	2020/21 Draft Budgets (Revenue and Capital)	Head of Landlord Services	2019/20 Draft Budgets were considered formally by the Board at its meeting on 7th November 2018. Annual Report.
TO BE SCHEDULED:
To be scheduled	Review of HRA Business Plan	Head of Landlord Services	See HMAB minute 14.6, 9th November 2016. Cannot be reviewed until regulations to enable this have been received from the DCLG. Annual report.
To be scheduled	Housing Asset Management Strategy	Head of Landlord Services	Review of the update the Strategy.
To be scheduled	Housing and Planning Act 2016 - Update	Head of Landlord Services	Last considered by the Board on 17th February 2016. (Report on Pay to Stay and Flexible Tenancies provisions in Housing and Planning Act 2016 considered 9th November 2016). Awaiting Government Regulations.
To be scheduled	Review of Repairs Standards and Response Times for Repairs, following consultation with Tenants	Head of Landlord Services	Added to work programme 1st April 2015.
To be scheduled	Storage of Gas or Propane Cylinders (Clause 9.2.30 of the consultation draft of the Revised Tenancy Agreement for Secure, Introductory and Demoted Tenants)	Head of Landlord Services	Added to work programme 4th February 2015. Revised Tenancy Agreement is awaiting Government guidance.
To be scheduled	Service Area Delivery Plan	Head of Landlord Services	Added to work programme 13th August 2014.
To be scheduled	Housing Strategy	Head of Strategic and Private Sector Housing	Added to work programme 2nd April 2014.
To be scheduled	Housing Capital Programme Monitoring	Head of Landlord Services	Last considered 16th October 2013.

Supporting documents:

HMAB 7 November 2018 Item XX Work Programme, item 19. PDF 64 KB