Agenda item

Work programme

Meeting of Housing Management Advisory Board, Wednesday, 12th September, 2018 4.30 pm (Item 10.)

A report of the Head of Landlord Services to enable the Board to review and agree its Work Programme, together with meeting dates for 2018/19.

For information further meetings of the Board are scheduled as follows in 2018/19:

Wednesday 7^th November 2018 at 4.30pm

Wednesday 16^th January 2019 at 4.30pm

Wednesday 27^th March 2019 at 4.30pm.

Minutes:

The Board received a report of the Head of Landlord Services to enable the Board to agree its Work Programme (item 10 on the agenda).

Members of the Board could identify matters that they considered required looking at over the next few meetings of the Board, including any already listed on the Work Programme but not yet scheduled. Officers present could provide advice as to whether items might be appropriately considered at the time proposed.

Summary of discussion:

(i) The Chair advised the Board that the update on the sheltered housing scheme had been postponed as the meeting of the project board had been delayed to the end of the month. Therefore the Board would be receiving an update at their next meeting.

RESOLVED

1. that the Tenant Support Policy be added to the Board’s Work Programme for their meeting in November.

2. that the Fortem adaptations programme be added to the Board’s Work Programme for every meeting.

3. that the 2019/20 draft budgets report be brought forward to the Board’s next meeting in November.

4. that an update on the communal cleaning contract be added to the Board’s Work Programme for the next meeting in November.

5. that a report on the Council’s Corporate Plan and priorities be added to the Board’s Work Programme for their meeting in January.

6. that the Board’s Work Programme be updated to reflect all decisions made above and earlier in the meeting.

Reasons

1 - 5. so that it can be considered by the Board in a timely manner.

6. To ensure that the information in the Work Programme is up to date.

MEETING DATE/ FREQUENCY	ISSUE	INFORMATION REQUIRED/ INVITEES/ OFFICERS	NOTES
SCHEDULED:
Every Meeting	Work Programme		To review the Board’s Work Programme.
Every Meeting	Questions from Members of the Board		Questions on matters within the remit of the Board (if any), for response at the meeting. Members will be asked in advance of the agenda being published for each meeting whether they have any such questions, for listing on the agenda.
Every Meeting	Performance Information – Questions		See HMAB minute 14.4, 9th November 2016. To enable the Board to ask questions, if any, on the performance information pack* sent out with the agenda for the meeting. To be last item on agenda.
Every Meeting	Performance Information – update on Universal Credit and update on Fortem decent homes contract		Two updates to be included in the performance information pack.
7^th November 2018	Update on the Sheltered Housing Scheme	Head of Strategic and Private Sector Housing	As requested by the Board at its meeting on 9th May 2018 in relation to the Housing Asset Management Strategy
7^th November 2018	Tenancy Support Policy	Head of Landlord Services	As requested by the Chair of the Board.
7^th November 2018	2019/20 Draft Budgets (Revenue and Capital)	Head of Landlord Services	2018/19 Draft Budgets were not considered formally by the Board as meeting (17th January 2018) was inquorate. Annual Report.
7^th November 2018	Update on the Communal Cleaning Contract	Head of Landlord Services	An ongoing project.
16^th January 2019	Corporate Plan Update	Head of Landlord Services	Requested by the Board at their last meeting.
27^th March 2019	Housing Repair Services – Breakdown of Complaints	Head of Landlord Services	As per six-monthly update reports considered by the Performance Scrutiny Panel. Last submitted to Board 12^th September 2018.
12^th June 2019	Election of Chair and Vice-chair		Annual Item.
12^th June 2019	HRA Revenue and Capital Outturn (2017/18)	Head of Landlord Services	Annual Report.
TO BE SCHEDULED:
To be scheduled	Review of HRA Business Plan	Head of Landlord Services	See HMAB minute 14.6, 9th November 2016. Cannot be reviewed until regulations to enable this have been received from the DCLG. Annual report.
To be scheduled	Housing Asset Management Strategy	Head of Landlord Services	Review of the update the Strategy.
To be scheduled	Housing and Planning Act 2016 - Update	Head of Landlord Services	Last considered by the Board on 17th February 2016. (Report on Pay to Stay and Flexible Tenancies provisions in Housing and Planning Act 2016 considered 9th November 2016). Awaiting Government Regulations.
To be scheduled	Review of Repairs Standards and Response Times for Repairs, following consultation with Tenants	Head of Landlord Services	Added to work programme 1st April 2015.
To be scheduled	Storage of Gas or Propane Cylinders (Clause 9.2.30 of the consultation draft of the Revised Tenancy Agreement for Secure, Introductory and Demoted Tenants)	Head of Landlord Services	Added to work programme 4th February 2015. Revised Tenancy Agreement is awaiting Government guidance.
To be scheduled	Service Area Delivery Plan	Head of Landlord Services	Added to work programme 13th August 2014.
To be scheduled	Housing Strategy	Head of Strategic and Private Sector Housing	Added to work programme 2nd April 2014.
To be scheduled	Housing Capital Programme Monitoring	Head of Landlord Services	Last considered 16th October 2013.

Supporting documents:

HMAB 12 September 2018 Item 10 Work Programme, item 10. PDF 144 KB