Agenda and minutes

Scrutiny Commission - Tuesday, 4th May, 2021 6.00 pm

Media

Items
No. Item

159.

Minutes of the Previous Meeting pdf icon PDF 214 KB

To approve the minutes of the meeting of the Commission held on 6th April 2021.

Minutes:

The minutes of the meeting of the Commission held on 6th April 2021 were approved.

160.

Declarations of Pecuniary and Personal Interests

Minutes:

No disclosures were made.

161.

Declarations of the Party Whip

Minutes:

No declarations were made.

162.

Questions under Scrutiny Committee Procedures 11.16

No questions were submitted.

Minutes:

No questions were submitted.

163.

Audit Committee Update

Minutes:

There was no update of the Audit Committee.

164.

Pre-decision Scrutiny of any specific financial matters

There are no items of this nature on the informal Cabinet agenda for the Commission to consider.

Minutes:

There were no items of this nature on the Cabinet agenda for the Commission to consider.

165.

Items for Pre-decision Scrutiny

The following item has been identified for pre-decision scrutiny from the Informal Cabinet agenda for 10th May 2021:

Minutes:

The following item was identified for pre-decision scrutiny from the Informal Cabinet agenda for 10th May 2021:

166.

EXEMPT - Authority to Advertise and Award an Asset Management Contract

 

An exempt report of the Strategic Director for Commercial Development, Assets and Leisure, circulated to members.

 

THIS IS AN EXEMPT REPORT AND WILL BE CONSIDERED UNDER ITEM 12.

Minutes:

An exempt report of the Strategic Director for Commercial Development, Assets and Leisure was circulated to Members and was considered under item 12 on the agenda.

167.

Scrutiny Commission Pre-decision Scrutiny - Cabinet Response pdf icon PDF 187 KB

A report of the Cabinet setting out its responses to recommendations of the Committee on pre-decision scrutiny items.

Minutes:

A report of the Cabinet was considered setting out its responses to the recommendations of the Commission on pre-decision scrutiny items (item 9 on the agenda filed with these minutes).

 

RESOLVED that the Cabinet’s responses to the Commission’s recommendations be noted.

 

Reason

 

The Commission was satisfied that it added value where appropriate and welcomed the Cabinet’s consideration of the Commission’s views and recommendations as part of its decision making process.

168.

Scrutiny Commission Work Programme pdf icon PDF 252 KB

A report of the Head of Strategic Support setting out the list of forthcoming Executive Key Decisions and the Group’s Work Programme for consideration, in order to identify items for future scrutiny.

Additional documents:

Minutes:

A report of the Head of Strategic Support to enable the Commission to review its own work programme, including considering the list of forthcoming Executive Key Decisions in order to schedule items for pre-decision scrutiny (item 10 on the agenda filed with these minutes).

 

It was highlighted that there was a scrutiny work programme workshop scheduled to take place on 24th May 2021 in order to review the work programme following changes to the scrutiny structure.

 

The Commission did not add any items to its work programme.

 

RESOLVED

 

1.    That forthcoming Executive Key Decisions or decisions to be taken in private by the Executive, set out in Appendix 2 to the report, and scheduled scrutiny of those matters, be noted.

 

2.    That the Commission’s current work programme be noted.

 

3.    That the work programme be updated.

 

Reasons

 

1&3. To ensure effective and timely scrutiny, either to provide Cabinet with advice prior to it taking a decision or to ensure that the Council and external public service providers and partners were operating effectively for the benefit of the Borough.

 

2. To ensure effective and timely scrutiny.

169.

Exempt Information

It is recommended that members of the public be excluded from the meeting during the consideration of this item on the grounds that it involves the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972, and the public interest in maintaining the exemption outweighs the public interest of disclosing the information.

Minutes:

RESOLVED that members of the public be excluded from the meeting during the consideration of this item on the grounds that it involved the likely disclosure of exempt information as defined in Paragraph 3 Part 1 of Schedule 12A to the Local Government Act 1972, and the public interest in maintaining the exemption outweighed the public interest of disclosing the information.

 

At this point in the meeting the live streaming was switched off.

170.

Authority to Advertise and Award an Asset Management Contract

An exempt report of the Strategic Director for Commercial Development, Assets and Leisure, circulated to members.

 

For information, further meetings of the Scrutiny Commission are scheduled as follows;

 

1st June 2021

28th June 2021

9th August 2021

Minutes:

An exempt report of the Strategic Director for Commercial Development, Assets and Leisure was considered for pre-decision scrutiny (exempt item 8a on the agenda filed with these minutes).

 

The Lead Member for Finance and Property Services and the Strategic Director for Commercial Development, Assets and Leisure attended the meeting to assist with the consideration of this item. A summary of the Commission’s discussion on this matter is provided in the exempt minutes (Scrutiny Commission minutes 170E, 2020/21).