Agenda and minutes

Agenda and minutes

Venue: Committee Room 1, at the Council Offices, Southfields, Loughborough. View directions

Items
No. Item

1.

Disclosures of Pecuniary and Personal Interests

Minutes:

No disclosures were made.

2.

Declarations - the Party Whip

Minutes:

No declarations of the existence of the Party Whip were made.

3.

Questions under Scrutiny Committee Procedure 11.16

No questions were submitted.

Minutes:

No questions had been submitted.

4.

New Scrutiny Committee Structure - Terms of Reference pdf icon PDF 224 KB

A report of the Head of Strategic Support outlining the Housing, Planning, Regeneration, and Regulatory Services Scrutiny Committee’s terms of reference.

Minutes:

A report of the Head of Strategic Support regarding the remit and terms and reference of the Committee was submitted (item 5 on the agenda filed with these minutes).

 

The Democratic Services Manager attended to assist the Committee with its consideration of this item.

 

RESOLVED that the information regarding the remit and terms of reference of the Committee set out in Part B of, and the appendix to this report be noted.

 

Reason

 

To assist the effective working of the Committee as part of the Council’s new scrutiny committee structure.

5.

2018-19 Quarter 4 Performance Monitoring and End of Year Outturn report pdf icon PDF 688 KB

A report of the Strategic Director providing performance monitoring information and results for the fourth quarter of 2018-19 and end of year outturn in respect of the Corporate Plan objectives and key performance indicators, including anti-social behaviour and housing repairs complaints.

Minutes:

 A report of the Strategic Director providing performance information for the fourth quarter of 2018 – 19 and end of year outturn, in respect of the Corporate Plan objectives and key performance indicators was submitted (item 6 on the agenda filed with these minutes).  Additional information regarding anti-social behaviour and housing complaints was included.

 

At the invitation of the Committee the relevant Cabinet Lead Members and Officers attended to assist the Committee with the consideration of the red performance indicators. 

 

The Cabinet Lead Member for Housing sent his apologies.

 

a)     performance indicator SLE2 – PR (completed the milestones in the Local Development Scheme (LDS) 2018-2021 for the preparation of the local plan).

 

The Cabinet Lead Member for Planning, Inward Investment and Tourism Strategy and the Head of Planning and Regeneration stated that:

 

·         it was necessary to take the appropriate time to ensure the information in the Local Plan was accurate and evidence based.

·         the Local Plan currently in place alongside the core strategy mitigated risks and provided context for planning applications.  It was important for the Local Plan to be kept updated as an out-dated Plan could be more easily challenged by Developers.

·         as further information was requested mid-year by the Local Development Framework Project Board and with competing priorities in the team the project timelines in the LDS had slipped. There was no direct impact on the Council and residents.

·         the revised LDS had been submitted and agreed by the Cabinet in March 2019. 

 

b)     performance indicator SLE4 – RS (complete phase 1 of the Beehive Lane car park improvements).

 

The Cabinet Lead Member for Regulatory Services, Enforcement and Licensing, and the Head of Regulatory Services stated that:

 

·         the delay to installing car park railings on the top floor of the carpark was a result of multiple factors, including priority given to procurement of the fire detection system, only one tender had been received, the project was likely to be too small for larger companies, smaller local companies didn’t necessarily have the health and safety expertise required and it was challenging to retro-fit safety railings to an existing car park.

·         other car park providers had been contacted for advice and to compare their approaches to similar issues.

·         temporary fencing had been installed to ensure the carpark was safe.

·         a new approach to encourage more tenders was being taken.  A structural engineer would be contracted to help provide H&S expertise in a bid to encourage smaller local companies to apply.

 

c)     performance indicator ERM2 – LS (1) (invest in our housing stock through delivery of kitchens bathrooms and heating installations to provide high quality homes for Council tenants)

 

The Cabinet Lead Member for Performance of Major Contracts and the Head of Landlord Services stated that the delay in the delivery of bathrooms did not affect the decent homes standard as the replacement programme was organised around component dates.  If a property was void and required a new kitchen / bathroom it would be replaced as part of the programme  ...  view the full minutes text for item 5.

6.

Work Programme pdf icon PDF 411 KB

A report of the Head of Strategic Support enabling the Committee to review and agree the scrutiny work programme.

Minutes:

A report of the Head of Strategic Support was submitted to enable the Committee to review and agree its work programme (item 7 on the agenda filed with these minutes).

 

The Democratic Services Manager assisted the Panel with the consideration of this item.

 

RESOLVED

 

1.            that scrutiny of the Local Plan be scheduled to the Committee’s meeting to be held on 10th December 2019;

 

2.         that the current position with the Committee’s Work Programme be noted.

 

Reasons

 

1.            The Committee wished to scrutinise the development of the Local Plan after the second consultation has taken place in October 2019.

 

2.         To make the Committee aware of the current position with its Work Programme.