Agenda and minutes

To confirm as a correct record the minutes of the meeting held on 29th March 2022.

The minutes of the meeting held on 29th March 2022 was confirmed as a correct record and signed.

For information, disclosable pecuniary interests and registrable interests relate to entries that are included, or should be included, on a councillor’s register of interest.  Non-registrable interests relate to any other matters.

No disclosures were made.

No questions were submitted.

No questions had been submitted.

Verbal update regarding recent Panel meetings.

It was noted that a Panel of the Personnel Committee met on 25th April to complete the Chief Executive’s annual personal review.

A report of the Strategic Director, Environmental and Corporate Services.

A report of the Strategic Director, Environmental and Corporate Services was submitted to appoint representative to the Joint Negotiating and Consultative Committee (JNCC) for 2022/23 (item 6 on the agenda filed with these minutes).

RESOLVED that Councillors Barkley, B. Gray, Morgan and Poland be appointed as representatives to the Joint Negotiating and Consultative Committee (JNCC) for 2022/23

Reason

To enable the operation of the Joint Negotiating and Consultative Committee in accordance with its constitution and therefore negotiation and consultation to take place between the Council as an employer and its employees.

A report of the Strategic Director, Environmental and Corporate Services.

A report of the Strategic Director, Environmental and Corporate Services was submitted to consider appointments to Panels for 2022/23 (item 7 on the agenda filed with these minutes).

RESOLVED that Cllrs Barkley, Boldrin, Morgan, Poland and Shepherd be appointed for the Council year 2022/23 in respect of the following:

a)    To determine appeals by a JNC officer against dismissal.

b)    To determine all other employment related appeals for JNC staff which are provided for in the Council’s procedures.

c)    To make recommendation to Council on the appointment or dismissal of the Head of Paid Service.

d)    To undertake the Chief Executive’s Performance and Development Review.

Reason

Section 5.5 (e) of the Council’s Constitution (Roles of decision taking committees) states that the Personnel Committee will appoint Panels comprising of 5 councillors (with a quorum of 3) for these functions.  Appointing Panels to undertake these functions at the beginning of the Council year will prevent the need for a meeting of the Committee for the sole purpose of appointing a Panel and enable the functions to be dealt with in a timely manner.

A report of the Chief Executive.

A report of the Chief Executive was submitted to consider appointments to a Chief Officer Appointment Panel for the council year 2022-23 (item 8 on the agenda filed with these minutes).

In response to questions, the Chief Executive explained that the Panel mainly related to the Senior Leadership review and would be for director and statutory officer appointments only.  Panel members did not require HAYE training but advice and training would be provided by HR before the Panel met. Members of the Cabinet would be notified of the applicant chosen by the Panel and given a time period in which to raise any comments or objections.  Interview questions would be drafted by the Chief Executive and could be circulated to Panel members prior to interviews.  The appointment process would follow standard interview procedures and include model answers to questions and a scoring matrix.

It was noted that gender balance of Panel members would be preferred, but considering the membership of the Personnel Committee and availability of members for the dates identified for interviews, this would not be possible.

RESOLVED that Councillors Barkley, Boldrin, Morgan, Poland and Snartt be appointed for the Council year 2022-23 to form a Chief Officer Appointment Panel based on political balance requirements.

Reason

To establish a Panel, in line with Section 5.5 (e ) of the Council’s Constitution (Roles of decision making Committees) that states that the Personnel Committee will delegate to a Panel to make appointments to Chief Office and Statutory officer posts excluding the Head of Paid Service, and to deal with any Chief Officer selection and appointment processes that may be required as a result of the ongoing senior leadership review.