Agenda and minutes

RESOLVED that Councillor Hamilton be appointed as Chair of the Committee for the 2023/24 Council year.

RESOLVED that Councillor Tillotson be appointed as Vice-chair of the Committee for the 2023/24 Council year.

Following the appointment of Vice-Chair, the appointed Chair, Councillor Hamilton, took over the meeting.

Apologies for absence were received from Councillors Bradshaw, Jones and Maynard.

To approve the minutes of the previous meeting.

The minutes of the meeting of the Committee held on 7th December 2022 were confirmed as a correct record and signed.

Disclosable pecuniary interests and registrable interests relate to entries that are included, or should be included, on a councillor’s register of interests. Nonregistrable interests relate to any other matters.

The following disclosures were made:

Councillor Goode – a pecuniary interest in item 8 on the agenda (Loughborough Area Committee – Annual Update Report 2023) as a Director of Love Loughborough and as a Director of a CIC which is involved in a funding application from Charnwood Borough Council.

Councillor Goode - a pecuniary interest in item 8 on the agenda (Loughborough Area Committee – Annual Update Report 2023) as her husband works on the Loughborough University Science Park.

Councillor Miah – a registrable interest in item 8 on the agenda (Loughborough Area Committee – Annual Update Report 2023) as a Director of the Loughborough BID.

Councillor Tillotson – a registrable interest in item 8 on the agenda (Loughborough Area Committee – Annual Update Report 2023) as a Director of the Loughborough BID.

Post meeting note: It was highlighted following the meeting Councillors Miah and Tillotson were members of the Loughborough Town Deal Board, not Directors of the Loughborough BID as stated at the meeting.

No disclosures were made.

No questions were submitted.

No questions were submitted.

A report of the Heads of Contacts (Leisure, Waste and Environment), Economic Development and Regeneration, Planning and Growth and Finance, providing information and updates on significant matters relating to the town of Loughborough.

A report of the Heads of Contracts (Leisure, Waste and Environment), Economic Development and Regeneration, Planning and Growth and Finance, providing information and updates on significant matters relating to the town of Loughborough, was submitted (item 8 on the agenda filed with these minutes).

The Heads of Contracts (Leisure, Waste and Environment), Economic Development and Regeneration, Planning and Growth and Finance attended the meeting and assisted with the consideration of this item. The following summarises the discussion:

      i.        The works on the Bedford Square Gateway Project had been completed in August 2022 and the project had entered the defects and snagging stage. The Contractors, the Borough Council and Leicestershire County Council were in the process of identifying and resolving any remaining issues. A programme of works to address the defects and snags was being prepared and Contractors would be required to revisit the site to undertake any remaining works. These works would be undertaken with as little disruption to local businesses as possible. Following a Road Safety Audit, there would be a formal handover in which Leicestershire County Council Highways would adopt the scheme.

    ii.        Ward Councillors were able to email the Head of Planning and Growth  or the Regeneration and Economic Development Project Officer with any issues reported by residents.

   iii.        The Carillon Court had been receiving an income from the Council for the CCTV cameras installed in the area. The contractor had not extended the arrangement and the relevant Head of Service was looking at ways to mitigate the loss of income associated with this.  It was stated that the Council continued to service and operate the cameras at the Carillon Court. 

Post meeting note: Following the meeting, it was confirmed that Charnwood Borough Council no longer operated or monitored the CCTV systems at Carillon Court, and that responsibility was with the owners of the building.

   iv.        The toilets at Charnwood Water had been continually repaired following consistent vandalism and it was not considered to be a viable option to reopen the toilets. The council was considering either repurposing or demolishing the building. The disabled toilets were used by a model boating club that held a lease at Charnwood Water. Any council decisions made regarding the facilities at Charnwood Water would have to consider the requirements of this group.

    v.        The Council was in regular liaison with HSBC regarding the refurbishment of the fire-damaged building. The fenced-off area of Market Place would soon be reduced and a compound area for workers would be set up at the rear of the building. There would continue to be a fenced off area for a significant amount of time and it was anticipated that this would impact the Loughborough Fair. Preparation for the Fair was underway and officers had been liaising with Leicestershire Fire and Rescue Service and other emergency services, in the planning process. Council officers were looking at potential adjusted layouts for the Fair and it was likely that the area around the Granby Street car park would be  ...  view the full minutes text for item 8.

A report of the Head of Contracts (Leisure, Waste and Environment) to enable the Committee to consider its work programme.

For information, further meetings of the Committee in the 2023/24 Council year are scheduled as follows:

6th December 2023 – to consider the draft Loughborough Special Expenses Budget for 2024/25.

A report of the Head of Contracts (Leisure, Waste and Environment) to enable the Committee to review its own work programme, was submitted (item 9 on the agenda filed with these minutes).

RESOLVED that the information be noted.

Reason

To ensure the committee is updated on their work programme.