Agenda and minutes
Venue: Committee Room 2, at the Council Offices, Southfields, Loughborough. View directions
Contact: Nadia ex 4502
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Minutes from the previous meeting PDF 120 KB The Committee is asked to confirm as a correct record the minutes of the meeting of the Committee held on 19th November 2019.
Minutes: The minutes of the meeting of the Committee held on 19th November 2019 were confirmed as a correct record and signed.
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Disclosures of pecuniary and personal interest Minutes: No disclosures were made.
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Questions under other committee procedures 12.8 No questions were submitted. Minutes: No questions had been submitted. |
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Audit Strategy Memorandum 2019/20 PDF 951 KB A report of the External Auditors. Minutes: A report of the External Auditors detailing their work over the period included within the Audit Strategy Memorandum 2019/20 was considered (item 05 on the agenda filed with these minutes).
The External Audit Director and Audit Manager provided the Committee with a detailed update of their work over the year and answered questions from the Committee on specific issues. There was also a discussion about the Council’s new property acquisition policy and how this would be audited.
RESOLVED that the Committee notes the report.
Reason
To acknowledge the Committee’s consideration of the matter. |
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External Property Fund Update PDF 73 KB A report of the Strategic Director for Corporate Services. Minutes: A report of the Head of Finance and Property Services to provide the Audit Committee with the current financial performance of the two property funds was considered (item 06 on the agenda filed with these minutes).
The Strategic Director for Corporate Services and the Head of Finance and Property Services updated the Committee.
The Committee noted that the table provided was useful as all the information was clearly displayed.
RESOLVED that the report be noted.
Reason
To acknowledge the Committee’s consideration of the matter.
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A report of the Head of Finance and Property Services. Additional documents: Minutes: A report of the Head of Strategic Support to provide the Committee with an opportunity to scrutinise the proposed Capital Strategy for 2020/21 was considered (item 07 on the agenda filed with these minutes).
The Strategic Director for Corporate Services, the Head of Finance and Property Services and the Head of Strategic Support assisted with consideration of this item.
RESOLVED that the Committee notes the report.
Reason
To acknowledge the Committee’s consideration of the matter.
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Internal Audit Plan progress report PDF 289 KB A report of the Head of Strategic Support. Minutes: A report of the Head of Strategic Support outlining the progress of the 2018/19 Audit Plan and progress in respect of the 2019/20 Audit Plan was considered (item 08 on the agenda filed with these minutes). The Internal Audit Manager provided the Committee with a detailed update of progress and answered specific questions.
RESOLVED that the report be noted.
Reason
To acknowledge the Committee’s consideration of this matter.
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2020/21 Internal Audit Plan PDF 83 KB A report of the Head of Strategic Support. Additional documents: Minutes: A report of the Head of Strategic Support to present the Internal Audit Plan 2020/21 was considered (item 09 on the agenda filed with these minutes).
The Internal Audit Manager assisted with consideration of the item.
The Committee was advised that 192 days had been allocated for risk based audits in the new plan which was felt sufficient.
The Internal Audit Manager advised the Committee how the performance of the shared service would be measured: there were performance measures in place to track progress, by holding regular meetings with the Head of Strategic Support to discuss ongoing issues and resourcing and producing quarterly progress reports.
RESOLVED that the report be approved.
Reason
The Committee was happy with the report and had no areas of concern.
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Risk Management (Risk Register) Update PDF 74 KB A report of the Head of Strategic Support. Additional documents:
Minutes: A report of the Head of Strategic Support to provide the Committee with the Strategic Risk Register for 2020/21 (item 10 on the agenda filed with these minutes).
The Head of Strategic Support assisted with consideration of this item and advised the Committee that an amendment had been made to the register to reflect the risk posed by the Coronavirus.
RESOLVED that the report be noted.
Reason
To acknowledge the Committee’s consideration of this matter.
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Council's Use of Regulation of Investigatory Powers Act (RIPA) PDF 68 KB A report of the Head of Strategic Support. Minutes: A report of the Head of Strategic Support updating the Committee on the Council’s use of Regulation of Investigatory Powers Act (RIPA) was considered (item 11 on the agenda filed with these minutes).
The Head of Strategic Support assisted with consideration of the item and advised the Committee that there had been no use of RIPA in the last six months.
RESOLVED that the report be noted.
Reason
To acknowledge the Committee’s consideration of the matter. |
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Report of the Head of Strategic Support. Minutes: A report of the Head of Strategic Support was submitted to enable the Committee to consider its work programme (item 12 on the agenda filed with these minutes).
RESOLVED that the Committee proceeds on the basis of the following work programme, which incorporates all decisions made at this meeting:
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