Agenda and minutes

Audit Committee - Wednesday, 11th March, 2020 6.00 pm

Venue: Committee Room 2, at the Council Offices, Southfields, Loughborough. View directions

Contact: Nadia ex 4502 

Items
No. Item

85.

Minutes from the previous meeting pdf icon PDF 120 KB

The Committee is asked to confirm as a correct record the minutes of the meeting of the Committee held on 19th November 2019.

 

Minutes:

The minutes of the meeting of the Committee held on 19th November 2019 were confirmed as a correct record and signed.

 

86.

Disclosures of pecuniary and personal interest

Minutes:

No disclosures were made.

 

87.

Questions under other committee procedures 12.8

No questions were submitted.

Minutes:

No questions had been submitted.

88.

Audit Strategy Memorandum 2019/20 pdf icon PDF 951 KB

A report of the External Auditors.

Minutes:

A report of the External Auditors detailing their work over the period included within the Audit Strategy Memorandum 2019/20 was considered (item 05 on the agenda filed with these minutes).

 

The External Audit Director and Audit Manager provided the Committee with a detailed update of their work over the year and answered questions from the Committee on specific issues. There was also a discussion about the Council’s new property acquisition policy and how this would be audited.

 

RESOLVED that the Committee notes the report.

 

Reason

 

To acknowledge the Committee’s consideration of the matter.

89.

External Property Fund Update pdf icon PDF 73 KB

A report of the Strategic Director for Corporate Services.

Minutes:

A report of the Head of Finance and Property Services to provide the Audit Committee with the current financial performance of the two property funds was considered (item 06 on the agenda filed with these minutes).

 

The Strategic Director for Corporate Services and the Head of Finance and Property Services updated the Committee.

 

The Committee noted that the table provided was useful as all the information was clearly displayed.

 

RESOLVED that the report be noted.

 

Reason

 

To acknowledge the Committee’s consideration of the matter.

 

90.

CAPITAL STRATEGY, TREASURY MANAGEMENT STRATEGY STATEMENT, ANNUAL INVESTMENT STRATEGY AND MINIMUM REVENUE PROVISION POLICY 2020/21 pdf icon PDF 62 KB

A report of the Head of Finance and Property Services.

Additional documents:

Minutes:

A report of the Head of Strategic Support to provide the Committee with an opportunity to scrutinise the proposed Capital Strategy for 2020/21 was considered (item 07 on the agenda filed with these minutes).

 

The Strategic Director for Corporate Services, the Head of Finance and Property Services and the Head of Strategic Support assisted with consideration of this item.

 

RESOLVED that the Committee notes the report.

 

Reason

 

To acknowledge the Committee’s consideration of the matter.

 

 

91.

Internal Audit Plan progress report pdf icon PDF 289 KB

A report of the Head of Strategic Support.

Minutes:

A report of the Head of Strategic Support outlining the progress of the 2018/19 Audit Plan and progress in respect of the 2019/20 Audit Plan was considered (item 08 on the agenda filed with these minutes).

The Internal Audit Manager provided the Committee with a detailed update of progress and answered specific questions.

 

RESOLVED that the report be noted.

 

Reason

 

To acknowledge the Committee’s consideration of this matter.

 

92.

2020/21 Internal Audit Plan pdf icon PDF 83 KB

A report of the Head of Strategic Support.

Additional documents:

Minutes:

A report of the Head of Strategic Support to present the Internal Audit Plan 2020/21 was considered (item 09 on the agenda filed with these minutes).

 

The Internal Audit Manager assisted with consideration of the item.

 

The Committee was advised that 192 days had been allocated for risk based audits in the new plan which was felt sufficient.

 

The Internal Audit Manager advised the Committee how the performance of the shared service would be measured: there were performance measures in place to track progress, by holding regular meetings with the Head of Strategic Support to discuss ongoing issues and resourcing and producing quarterly progress reports.

 

RESOLVED that the report be approved.

 

Reason

 

The Committee was happy with the report and had no areas of concern.

 

93.

Risk Management (Risk Register) Update pdf icon PDF 74 KB

A report of the Head of Strategic Support.

Additional documents:

Minutes:

A report of the Head of Strategic Support to provide the Committee with the Strategic Risk Register for 2020/21 (item 10 on the agenda filed with these minutes).

 

The Head of Strategic Support assisted with consideration of this item and advised the Committee that an amendment had been made to the register to reflect the risk posed by the Coronavirus.

 

RESOLVED that the report be noted.

 

Reason

 

To acknowledge the Committee’s consideration of this matter.

 

94.

Council's Use of Regulation of Investigatory Powers Act (RIPA) pdf icon PDF 68 KB

A report of the Head of Strategic Support.

Minutes:

A report of the Head of Strategic Support updating the Committee on the Council’s use of Regulation of Investigatory Powers Act (RIPA) was considered (item 11 on the agenda filed with these minutes).

 

The Head of Strategic Support assisted with consideration of the item and advised the Committee that there had been no use of RIPA in the last six months.

 

RESOLVED that the report be noted.

 

Reason

 

To acknowledge the Committee’s consideration of the matter.

95.

Work programme pdf icon PDF 84 KB

Report of the Head of Strategic Support.

Minutes:

A report of the Head of Strategic Support was submitted to enable the Committee to consider its work programme (item 12 on the agenda filed with these minutes).

 

RESOLVED that the Committee proceeds on the basis of the following work programme, which incorporates all decisions made at this meeting:

 

ISSUE

MEETING

 

Internal Audit Business

Ongoing

Internal Audit Plan – Progress

 

9th June 2020

 

Quarterly

Risk Management

(Risk Register)

 

9th June 2020

 

Quarterly - detailed report every six months, exception report quarters in-between.

Council’s Use of Regulation of Investigatory Powers Act (RIPA)

9th June 2020

 

Quarterly

2019/20 Annual Internal Audit Report

9th June 2020

 

Annually

2019/20 Review of the effectiveness of Internal Audit (Feedback from Panel)

9th June 2020

 

Annually

Internal Audit Charter

 

9th June 2020

 

Annually (for approval)


2019/20 Members’ Allowances Claimed

9th June 2020

 

Annually

Whistle Blowing and Anti-fraud, Corruption and Bribery

9th June 2020

 

Annually

Environmental Audits – Report on Outcomes

9th June 2020

 

Annually

 

Note: Six month exception report where identified actions are not implemented by the target date.

2019/20 Treasury Management Outturn

9th June 2020

 

Annually

2019/20 Statement of Accounts

 

28th July 2020

(Accounts Meeting)

 

Annually

2019/20 Annual Governance Statement and Review of the Code of Corporate Governance

28th July 2020

(Accounts Meeting)

 

Annually

Environmental Audits Outcomes – Progress update

22nd September 2020

Annual IT Health Check (Code of Connection)

Confidential Report

22nd September 2020

 

Annually

Treasury Management Mid-Year Review

22nd September 2020

 

Annually

2020/21 Treasury Management Statement, Annual Investment Strategy and MRP Strategy

February 2021

 

Annually

2021/22 Internal Audit Plan

February 2021

 

Annually

Future of Local Public Audit

Report on Government proposals considered 5th July 2011.

Further report once final regulations/guidelines are known.

Note:

Appointing Your External Auditor briefing note considered June 2016.

.           Policy for Engagement of External Auditors for non-audit work

 

Considered March 2013.

 

Review policy - date to be agreed

External Audit Business

Ongoing

External Audit Progress Report and Technical Update

6th June 2020

 

Quarterly

2019/20 Annual Governance Report

 

 

28th July 2020

(Accounts Meeting)

 

Annually

2020/21 Annual Audit Letter

February 2021

 

Annually

2021/22 External Audit Plan

 

February 2021

 

Annually