Agenda and minutes
Venue: Committee Room 2, at the Council Offices, Southfields, Loughborough. View directions
Contact: Nadia Ansari
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Minutes from the previous meeting PDF 119 KB The Committee is asked to confirm as a correct record the minutes of the meeting of the Committee held on 27th November 2018.
Minutes: The minutes of the meeting of the Committee held on 27th November 2018 were confirmed as a correct record and signed.
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Disclosures of pecuniary and personal interest Minutes: No disclosures were made.
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Questions under other committee procedures 12.8 No questions were submitted. Minutes: No questions had been submitted. |
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Audit Strategy Memorandum 2018/19 PDF 2 MB Report of the External Auditors. Minutes: A report of the External Auditors expressing the Audit Strategy Memorandum for 2018/19.
Jon Machej from Mazars attended the meeting and assited with the item.
RESOLVED
The the Committee notes the report.
Reason
To acknowledge the Committee’s consideration of the item. |
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Report of the Head of Finance and Property Services. Minutes: A report of the Head of Finance and Property Services was submitted detailing the Council’s Capital Strategy for 2019/20 along with the Treasury Management Statement, Annual Investment Strategy and MRP Strategy (item 6 in the agenda filed with these minutes).
The Head of Finance and Property Services and the Strategic Director for Corporate Services attended the meeting and assisted with consideration of the report.
The Committee was advised that the report was in fact for noting as it had already been approved by Cabinet and full Council.
The Committee had raised their concerns regarding potential “double borrowing” when the report was considered at Overview Scrutiny Group and also at Council and were satisfied with the responses given.
The Committee was also advised that although the Council was operating some level of risk regarding investments it was relatively low and investments were made against a stable income stream.
Councillor Huddlestone arrived part way through the item.
RESOLVED that the report be noted.
Reason
To acknowledge the Committee’s consideration of this matter.
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Update on the Committee's concerns regarding underspending on the Capital Programme PDF 84 KB Report of the Strategic Director of Corporate Services. Additional documents: Minutes: A report of the Strategic Director for Corporate Services was submitted providing the Committee with an update on their concerns raised at their last meeting regarding underspending on the Capital Programme (item 7 in the agenda filed with these minutes).
The Head of Finance and Property Services attended the meeting and assisted with the consideration of the report.
The Committee felt they had received assurances from Cabinet that they would monitor the underspending and review the situation and was happy with the report.
RESOLVED that the report be noted.
Reason
To acknowledge the Committee’s consideration of this matter.
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Draft Audit Plan 2019/20 PDF 94 KB Report of the Head of Strategic Support. Additional documents:
Minutes: A report of the Head of Strategic Support was considered which detailed the draft audit plan for 2019/20 (item 8 in the agenda filed with these minutes).
The Interim Audit and Risk Manager and the Head of Strategic Support attended the meeting and assisted with the consideration of the report.
RESOLVED that the draft Internal Audit Plan for 2019/20 and the draft Internal IT Audit Plan for 2019 – 2022 be approved.
Reason
The Committee was satisfied with the draft plans presented and agreed that the internal audit resources would be effectively utilised.
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Internal Audit Plan - Progress report PDF 78 KB Report of the Head of Strategic Support.
Appendix D to follow. Additional documents:
Minutes: A report of the Head of Strategic Support was submitted outlining the progress of the 2018/19 Internal Audit Plan (item 9 in the agenda filed with these minutes).
The Audit and Risk Manager and the Head of Strategic Support attended the meeting and assisted with consideration of the report.
RESOLVED that the report be noted although the Committee wished to make it clear to the Cabinet that extra resources may be needed to ensure the Internal Audit Plan remains on schedule.
Reason
To ensure the Committee is kept informed of progress against the approved Internal Audit Plan.
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Risk Management (Risk Register) Update PDF 91 KB Report of the Head of Strategic Support. Additional documents:
Minutes: A report of the Head of Strategic Support was submitted providing details of the updated Risk Management Strategy (item 10 in the agenda filed with these minutes).
The Audit and Risk Manager and the Head of Strategic Support attended the meeting and assisted with consideration of the report.
RESOLVED that the report be noted.
Reason
To ensure the Committee is kept informed of progress against the strategic risks that, should they crystallise, would cause the Council to be unable to operate and/or provide key services leading to a significant adverse effect on public wellbeing.
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Council's use of regulatory investigatory powers act (RIPA) PDF 72 KB Report of the Head of Strategic Support. Minutes: A report of the Head of Strategic Support was submitted providing a summary of the Council’s use of RIPA powers (item 11 on the agenda filed with these minutes).
The Interim Audit and Risk Manager and the Head of Strategic Support attended the meeting and assisted with the consideration of the report.
RESOLVED that it be noted that there had been no use of RIPA powers by the Council for the period from 1st November 2018 to 31st January 2019.
Reason
To enable the Committee to comply with the request from Cabinet that the Audit Committee assumes responsibility for receiving a quarterly report on the use of RIPA, and to report to Cabinet any concerns arising from those reports that may indicate that the use of RIPA is not consistent with the Policy or that the Policy may not be fit for purpose.
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Report of the Head of Strategic Support. Minutes: A report of the Head of Strategic Support was submitted to enable the Committee to consider its work programme (item 12 on the agenda filed with these minutes).
RESOLVED that the Committee proceeds on the basis of the following work programme, which incorporates all decisions made at this meeting:
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