Agenda and minutes

Agenda and minutes

Venue: Committee Room 2, at the Council Offices, Southfields, Loughborough. View directions

Contact: Nadia Ansari 

Items
No. Item

40.

Minutes from the previous meeting pdf icon PDF 119 KB

The Committee is asked to confirm as a correct record the minutes of the meeting of the Committee held on 27th November 2018.

 

Minutes:

The minutes of the meeting of the Committee held on 27th November 2018 were confirmed as a correct record and signed.

 

41.

Disclosures of pecuniary and personal interest

Minutes:

No disclosures were made.

 

42.

Questions under other committee procedures 12.8

No questions were submitted.

Minutes:

No questions had been submitted.

43.

Audit Strategy Memorandum 2018/19 pdf icon PDF 2 MB

Report of the External Auditors.

Minutes:

A report of the External Auditors expressing the Audit Strategy Memorandum for 2018/19.

 

Jon Machej from Mazars attended the meeting and assited with the item.

 

RESOLVED

 

The the Committee notes the report.

 

Reason

 

To acknowledge the Committee’s consideration of the item.

44.

Capital Strategy 2019/20, Treasury Management Statement, Annual Investment Strategy and MRP Strategy pdf icon PDF 925 KB

Report of the Head of Finance and Property Services.

Minutes:

A report of the Head of Finance and Property Services was submitted detailing the Council’s Capital Strategy for 2019/20 along with the Treasury Management Statement, Annual Investment Strategy and MRP Strategy (item 6 in the agenda filed with these minutes).

 

The Head of Finance and Property Services and the Strategic Director for Corporate Services attended the meeting and assisted with consideration of the report.

 

The Committee was advised that the report was in fact for noting as it had already been approved by Cabinet and full Council.

 

The Committee had raised their concerns regarding potential “double borrowing” when the report was considered at Overview Scrutiny Group and also at Council and were satisfied with the responses given.

 

The Committee was also advised that although the Council was operating some level of risk regarding investments it was relatively low and investments were made against a stable income stream.

 

Councillor Huddlestone arrived part way through the item.

 

RESOLVED that the report be noted.

 

Reason

 

To acknowledge the Committee’s consideration of this matter.

 

45.

Update on the Committee's concerns regarding underspending on the Capital Programme pdf icon PDF 84 KB

Report of the Strategic Director of Corporate Services.

Additional documents:

Minutes:

A report of the Strategic Director for Corporate Services was submitted providing the Committee with an update on their concerns raised at their last meeting regarding underspending on the Capital Programme (item 7 in the agenda filed with these minutes).

 

The Head of Finance and Property Services attended the meeting and assisted with the consideration of the report.

 

The Committee felt they had received assurances from Cabinet that they would monitor the underspending and review the situation and was happy with the report.

 

RESOLVED that the report be noted.

 

Reason

 

To acknowledge the Committee’s consideration of this matter.

 

46.

Draft Audit Plan 2019/20 pdf icon PDF 94 KB

Report of the Head of Strategic Support.

Additional documents:

Minutes:

A report of the Head of Strategic Support was considered which detailed the draft audit plan for 2019/20 (item 8 in the agenda filed with these minutes).

 

The Interim Audit and Risk Manager and the Head of Strategic Support attended the meeting and assisted with the consideration of the report.

 

RESOLVED that the draft Internal Audit Plan for 2019/20 and the draft Internal IT Audit Plan for 2019 – 2022 be approved.

 

Reason

 

The Committee was satisfied with the draft plans presented and agreed that the internal audit resources would be effectively utilised.

 

47.

Internal Audit Plan - Progress report pdf icon PDF 78 KB

Report of the Head of Strategic Support.

 

Appendix D to follow.

Additional documents:

Minutes:

A report of the Head of Strategic Support was submitted outlining the progress of the 2018/19 Internal Audit Plan (item 9 in the agenda filed with these minutes).

 

The Audit and Risk Manager and the Head of Strategic Support attended the meeting and assisted with consideration of the report.

 

RESOLVED that the report be noted although the Committee wished to make it clear to the Cabinet that extra resources may be needed to ensure the Internal Audit Plan remains on schedule.

 

Reason

 

To ensure the Committee is kept informed of progress against the approved Internal Audit Plan.

 

48.

Risk Management (Risk Register) Update pdf icon PDF 91 KB

Report of the Head of Strategic Support.

Additional documents:

Minutes:

A report of the Head of Strategic Support was submitted providing details of the updated Risk Management Strategy (item 10 in the agenda filed with these minutes).

 

The Audit and Risk Manager and the Head of Strategic Support attended the meeting and assisted with consideration of the report.

 

RESOLVED that the report be noted.

 

Reason

 

To ensure the Committee is kept informed of progress against the strategic risks that, should they crystallise, would cause the Council to be unable to operate and/or provide key services leading to a significant adverse effect on public wellbeing.

 

49.

Council's use of regulatory investigatory powers act (RIPA) pdf icon PDF 72 KB

Report of the Head of Strategic Support.

Minutes:

A report of the Head of Strategic Support was submitted providing a summary of the Council’s use of RIPA powers (item 11 on the agenda filed with these minutes).

 

The Interim Audit and Risk Manager and the Head of Strategic Support attended the meeting and assisted with the consideration of the report.

 

RESOLVED that it be noted that there had been no use of RIPA powers by the Council for the period from 1st November 2018 to 31st January 2019.

 

Reason

 

To enable the Committee to comply with the request from Cabinet that the Audit Committee assumes responsibility for receiving a quarterly report on the use of RIPA, and to report to Cabinet any concerns arising from those reports that may indicate that the use of RIPA is not consistent with the Policy or that the Policy may not be fit for purpose.

 

50.

Work programme pdf icon PDF 85 KB

Report of the Head of Strategic Support.

Minutes:

A report of the Head of Strategic Support was submitted to enable the Committee to consider its work programme (item 12 on the agenda filed with these minutes).

 

RESOLVED that the Committee proceeds on the basis of the following work programme, which incorporates all decisions made at this meeting:

 

ISSUE

MEETING

 

Internal Audit Business

Ongoing

Internal Audit Plan – Progress

 

11th June 2019

 

Quarterly

Risk Management

(Risk Register)

 

11th June 2019

 

Quarterly - detailed report every six months, exception report quarters in-between.

Council’s Use of Regulation of Investigatory Powers Act (RIPA)

11th June 2019

 

Quarterly

Annual IT Health Check (Code of Connection)

Confidential Report

11th June 2019

 

Annually

2018/19 Annual Internal Audit Report

11th June 2019

 

Annually

2018/19 Review of the effectiveness of Internal Audit  (Feedback from Panel)

11th June 2019

 

Annually

Internal Audit Charter

 

11th June 2019

 

Annually (for approval)


2018/19 Members’ Allowances Claimed

11th June 2019

 

Annually

Whistle Blowing and Anti-fraud, Corruption and Bribery

11th June 2019

 

Annually

Environmental Audits – Report on Outcomes

11th June 2019

 

Annually

 

Note: Six month exception report where identified actions are not implemented by the target date.

2018/19 Treasury Management Outturn

11th June 2019

 

Annually

2018/19 Statement of Accounts

 

July 2019

(Accounts Meeting)

 

Annually

2018/19 Annual Governance Statement and Review of the Code of Corporate Governance

July 2019

(Accounts Meeting)

 

Annually

Treasury Management Mid-Year Review

November 2019

 

Annually

2019/20 Treasury Management Statement, Annual Investment Strategy and MRP Strategy

February 2020

 

Annually

2020/21 Internal Audit Plan

February 2020

 

Annually

Future of Local Public Audit

Report on Government proposals considered 5th July 2011.

Further report once final regulations/guidelines are known.

Note:

Appointing Your External Auditor briefing note considered June 2016.

.           Policy for Engagement of External Auditors for non-audit work

 

Considered March 2013.

 

Review policy - date to be agreed

External Audit Business

Ongoing

External Audit Progress Report and Technical Update

11th June 2019

 

Quarterly

2019/20 Annual Governance Report

 

 

July 2019

(Accounts Meeting)

 

Annually

2018/19 Annual Audit Letter

February 2020

 

Annually

Certification of Claims and Returns

(2019/20 Audit)

 

February 2020

 

Annually

2020/21 External Audit Plan

 

February 2020

 

Annually