Agenda and minutes

Agenda and minutes

Venue: The Preston Room, Woodgate Chambers, Woodgate, Loughborough

Items
No. Item

10.

Disclosures of Pecuniary and Personal Interests

Minutes:

No disclosures were made.

 

11.

Leader's Announcements

Minutes:

No announcements were made.

12.

Minutes of Previous Meeting pdf icon PDF 113 KB

To approve the minutes of the previous meeting.

Minutes:

The minutes of the meeting held on 6th June 2019 were confirmed as a correct record and signed.

13.

Questions under Cabinet Procedure 10.7

The deadline for questions is noon on Wednesday, 26th June 2019.

Minutes:

No questions had been submitted.

 

14.

PUBLIC SPACES PROTECTION ORDER CHARNWOOD CONTROL OF DOGS 2020 pdf icon PDF 358 KB

A report of the Head of Regulatory Services seeking approval of the Notice of Intention and, upon expiry of the 28-day notice period, approval of the Public Spaces Protection Order (Charnwood Borough Council) Control of Dogs 2020 under the provisions of the Anti-Social Behaviour Crime and Policing Act 2014.

 

Key Decision

Additional documents:

Minutes:

Considered a report of the Head of Regulatory Services seeking approval of the Notice of Intention and, upon expiry of the 28-day notice period, approval of the Public Spaces Protection Order (Charnwood Borough Council) Control of Dogs 2020 under the provisions of the Anti-Social Behaviour Crime and Policing Act 2014 (item 6 on the agenda filed with these minutes).

 

Councillor Hunt, Chair of the Scrutiny Commission, presented a report detailing the Commission’s pre-decision scrutiny of the matter and recommendation (copy filed with these minutes).

 

The Head of Regulatory Services assisted with consideration of the report.  He wished to make minor amendments to Appendix A of his report as follows:

 

First paragraph to be amended to read:

 

Notice is hereby given that Charnwood Borough Council (‘the Council’) proposes for the purposes of reducing antisocial behaviour in relation to dog control to extend and vary a Public Spaces Protection Order under Section 60 and 61 of the Anti-Social Behaviour, Crime and Policing Act 2014 and of all other enabling powers.

 

Second paragraph to be amended to read:

 

The Council would like to seek your views on the proposed Notice of Intention to extend and vary an order. This Notice outlines the details of the proposed variations to the Order in red ink on page 2.  Any comments and/or objections should be sent in writing or by email to the correspondence address below.  

 

The Head of Regulatory Services also reported verbally the comments in respect of this matter made by the Loughborough Area Committee at its meeting on 19th June 2019.  Overall, the Committee had supported the proposals.

 

RESOLVED

 

1.      that the Notice of Intention, attached at Appendix A to the report of the Head of Regulatory Services and as amended above, be approved and issued;

 

2.      that, if there are no objections, the draft Public Spaces Protection Order (PSPO), attached at Appendix B to the report of the Head of Regulatory Services, be approved as drafted after the expiry of the 28 days’ notice period;

 

3.      that the Head of Regulatory Services, in consultation with the Cabinet Lead Member for Regulatory Services, Enforcement and Licensing, be given delegated authority to amend and make the Order if there are only minor alterations required;

 

4.      that the Head of Regulatory Services, in consultation with the Cabinet Lead Member for Regulatory Services, Enforcement and Licensing, be given delegated authority to make revisions and amendments to the Order in response to future requests for additional dog controls (for requests which cover no more than one ward);

 

5.      that the Head of Regulatory Services, in consultation with the Cabinet Lead Member for Regulatory Services, Enforcement and Licensing, be given delegated authority to extend the Order if there are no major changes required to the Order at the renewal time (January 2023);

 

6.      that the Head of Regulatory Services, in consultation with the Cabinet Lead Member for Regulatory Services, Enforcement and Licensing, be given delegated authority to authorise staff at Parish/Town Councils or other organisations, as deemed appropriate,  ...  view the full minutes text for item 14.

15.

CHANGES TO BULKY WASTE COLLECTIONS pdf icon PDF 282 KB

A report of the Head of Cleansing and Open Spaces to consider the introduction of charges for the collection of bulky waste from households across the Borough.

 

Key Decision

Additional documents:

Minutes:

Considered a report of the Head of Cleansing and Open Spaces to consider the introduction of charges for the collection of bulky waste from households across the Borough (item 7 on the agenda filed with these minutes).

 

Councillor Hunt, Chair of the Scrutiny Commission, presented a report detailing the Commission’s pre-decision scrutiny of the matter and recommendation (copy filed with these minutes).

 

The Head of Cleansing and Open Spaces assisted with consideration of the report.

 

RESOLVED

 

1.      that a charge for all household bulky waste collections covered within the Environmental Services Contract from October 2019 is approved, to be reviewed 6 months after implementation; 

 

2.      that the charge of £20.00 per bulky collection (up to 3 items per collection) is agreed and that there will be no limit on the number of collections per household per year;

 

3.      that alternative methods of disposing of bulky waste be promoted and advertised widely by the Council;

 

4.      that delegated authority be given to the Head of Cleansing and Open Spaces to introduce a scheme for waiving the above charge in cases of exceptional hardship, with details of that scheme to be agreed in consultation with the Cabinet Lead Member for Performance of Major Contracts;

 

5.      that the report of the Scrutiny Commission be noted.

 

Reasons

 

1.      To ensure that some of the contract costs are offset by the income generated while the total number of collections remain within the contract arrangements and to enable how the charge is operating in practice to be assessed.

 

2.      To ensure that the charge is in line with the regional and national levels.

 

3.      To make residents aware of the alternatives.

 

4.      To ensure that residents in such circumstances can use the service, if needed.

 

5.      To acknowledge the work undertaken by and the views of the Scrutiny Commission.

16.

REVENUE OUTTURN 2018/19 AND CARRY FORWARD OF BUDGET pdf icon PDF 307 KB

A report of the Head of Finance and Property Services setting out the Revenue Outturn position of the General Fund and Housing Revenue Account (HRA) for 2018/19 compared with the Original budgets and requesting budget carry forwards for the General Fund and the HRA.

 

Key Decision

Minutes:

Considered a report of the Head of Finance and Property Services setting out the Revenue Outturn position of the General Fund and Housing Revenue Account (HRA) for 2018/19 compared with the Original budgets and requesting budget carry forwards for the General Fund and the HRA (item 8 on the agenda filed with these minutes).

 

The Strategic Director of Corporate Servicesassisted with consideration of the report.

 

RESOLVED

 

1.      that the Revenue Outturn positions of the General Fund and Housing Revenue Account for 2018/19 be noted;

 

2.      that carry forwards of budgets amounting to £39k for the General Fund and £484.7k for the HRA be approved, funded from the General Fund Working Balance and HRA Balance in 2019/20 as detailed in paragraph 28 in Part B of the report of the Head of Finance and Property Services.

 

Reasons

 

1.      To enable the information to be used when considering future budgets and the Medium Term Financial Strategy.

 

2.      To enable the budgets to be carried forward to cover costs of committed services in 2019/20.

17.

CAPITAL PLAN OUTTURN REPORT 2018/19 pdf icon PDF 326 KB

A report of the Head of Finance and Property Services setting out total expenditure on the Capital Plan 2018/19 compared with the current budget and detailing those schemes that require carry forward of budget to 2019/20 and the provisional arrangements for the financing of the Plan.

 

Key Decision

Minutes:

Considered a report of the Head of Finance and Property Services setting out total expenditure on the Capital Plan 2018/19 compared with the current budget and detailing those schemes that require carry forward of budget to 2019/20 and the provisional arrangements for the financing of the Plan (item 9 on the agenda filed with these minutes).

 

The Strategic Director of Corporate Servicesassisted with consideration of the report.

 

RESOLVED

 

1.      that the outturn position for 2018/19 be noted and that the carry forward of project budgets totalling £1,079,800 be approved;

 

2.      that the provisional financing of the Plan set out in Table 2 in Part B of the report of the Head of Finance and Property Services be noted.

 

Reasons 

 

1.         To enable projects to be completed.

 

2.         To indicate how the Plan is likely to be financed.

18.

ADDITIONS TO ANNUAL PROCUREMENT PLAN 2019/20 pdf icon PDF 171 KB

A report of the Head of Finance and Property Services proposing additions to the Council’s Annual Procurement Plan for 2019/20.

 

Key Decision

Minutes:

Considered a report of the Head of Finance and Property Services proposing additions to the Council’s Annual Procurement Plan for 2019/20 (item 10 on the agenda filed with these minutes).

 

The Procurement Manager assisted with consideration of the report.

 

RESOLVED

 

1.      that the contracts, over £25,000 and up to £75,000, listed in Appendix A to the report of the Head of Finance and Property Services, be let in accordance with Contract Procedure Rules;

 

2.      that the contracts, over £75,001 and up to £500,000, listed in Appendix B to the report of the Head of Finance and Property Services, be let in accordance with Contract Procedure Rules.

 

Reason 

 

1.&2.   To allow contracts of the Council to be let in accordance with contract procedure rules.

 

19.

ANNUAL HEALTH AND SAFETY PERFORMANCE REPORT 2018/19 pdf icon PDF 283 KB

A report of the Head of Strategic Support informing the Cabinet and providing a public record of the Council’s health and safety performance in 2018/19.

Minutes:

Considered a report of the Head of Strategic Support informing the Cabinet and providing a public record of the Council’s health and safety performance in 2018/19 (item 11 on the agenda filed with these minutes).

 

The Head of Strategic Support and the Health, Safety and Wellbeing Manager (Leicestershire County Council) assisted with consideration of the report.

 

RESOLVED that the Council’s health and safety performance over the preceding year, as set out in Part B of the report of the Head of Strategic Support, be noted.  

 

Reason 

 

It is considered good practice by the Health and Safety Executive, the Institute of Directors and the Royal Society for the Prevention of Accidents for public bodies to publish an annual report on health and safety performance. The Management of Health and Safety at Work regulations 1999 require all employers to review their health and safety management system. Since 2015 the Council has employed BS OHSAS 18001: “Occupational Health & Safety Management Systems” as its base system for managing health and safety.

20.

Exempt Information

It is recommended that members of the public be excluded from the meeting during the consideration of the following item on the grounds that it will involve the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 and it is considered that the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

Minutes:

RESOLVED that members of the public be excluded from the meeting during the consideration of the following item on the grounds that it would involve the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 and it is considered that the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

The Democratic Services Officer stopped the sound recording of the meeting.

21.

DISPOSAL OF CHARNWOOD CAMPUS OPTION AND SALE OF ADJOINING LAND

An exempt report of the Strategic Director of Corporate Services to consider the disposal of the Council’s option in land at Charnwood Campus and an adjoining piece of land, circulated to members.

 

Notification was given on 5th June 2019 that the public could potentially be excluded during this item since exempt or confidential information could be considered.  No representations regarding considering this item in exempt session have been received.

 

Key Decision

 

 

Minutes:

Considered an exempt report of the Strategic Director of Corporate Services to consider the disposal of the Council’s option in land at Charnwood Campus and an adjoining piece of land (item 13 on the agenda filed with these minutes).

 

Councillor Hunt, Chair of the Scrutiny Commission, presented an exempt report detailing the Commission’s pre-decision scrutiny of the matter and recommendation (copy filed with these minutes). 

 

The Scrutiny Commission was thanked for its valuable pre-decision scrutiny work, both in respect of this item and items considered earlier in the meeting.

 

The Strategic Director of Corporate Services assisted with consideration of the report.

 

RESOLVED

 

1.         that decisions be made as detailed in the exempt minute (Cabinet Minute 21E 2019/20);

 

2.         that the exempt report of the Scrutiny Commission be noted.

 

Reasons

 

1.         As set out in the exempt minute (Cabinet Minute 21E 2019/20).

 

2.      To acknowledge the work undertaken by and the views of the Scrutiny Commission.