Agenda and minutes

In respect of item 8 on the agenda (Insurance Arrangements 2021/22), Councillor Morgan did not have an interest as such, but wished to declare that he was a Director of the Local Government Mutual (LGM) referred to it the report.

No announcements were made.

To approve the minutes of the previous meeting.

The minutes of the meeting held on 8th April 2021 would be submitted to the next formal meeting of the Cabinet for confirmation as a correct record.

The deadline for questions is noon on Thursday, 29th April 2021.

No questions had been submitted.

A report of the Head of Landlord Services.

Key Decision

Considered, a report of the Head of Landlord Services seeking approval to procure, through a framework, supplies and services sufficient to meet the Council’s requirements for the installation, repair, and maintenance of communal doors and entry systems at properties within the Housing Revenue Account (item 6 on the agenda filed with these minutes).

The Head of Landlord Services assisted with consideration of the report. 

RESOLVED that the following be recommended to the Leader for his decision:

that the Head of Landlord Services be authorised to commence a procurement exercise, identify a suitable framework, and subsequently award a contract for the installation, repair, and maintenance of communal doors and entry systems for a period of up to four years.

Reason

To meet the Councils requirements for the installation, repair, and maintenance of communal doors and entry systems at properties with the Housing Revenue Account, and to award a contract in a way that is consistent with the Council’s procurement rules.

A report of the Head of Landlord Services.

Key Decision

Considered, a report of the Head of Landlord Services seeking approval to procure, through a framework, supplies and services sufficient to meet the Council’s requirements for heating and hot water servicing for properties within the Housing Revenue Account (item 7 on the agenda filed with these minutes).

The Head of Landlord Services assisted with consideration of the report. 

RESOLVED that the following be recommended to the Leader for his decision:

that the Head of Landlord Services be authorised to commence a procurement exercise, identify a suitable framework, and subsequently award a contract for heating and hot water servicing for a period of up to four years.

Reason

To meet statutory requirements for the maintenance of heating and hot water systems at properties with the Housing Revenue Account, and to award a contract in a way that is consistent with the Council’s procurement rules.

A report of the Strategic Director; Environmental and Corporate Services.

Key Decision

Considered, a report of the Strategic Director; Environmental and Corporate Services seeking approval to extend the Council’s current long-term agreement for insurance for a further final year (item 8 on the agenda filed with these minutes).

The Head of Strategic Support assisted with consideration of the report. 

RESOLVED that the following be recommended to the Leader for his decision:

that the Council extends its existing long-term agreement (LTA) for insurance for a further final year (ie. from 1st June 2021 to 31st May 2022) and that delegated authority be given to the Strategic Director; Environmental and Corporate Services to finalise and agree the detailed terms of the extension.

Reason

To ensure that the Council has appropriate insurance cover in place.

It is recommended that members of the public be excluded from the meeting during the consideration of the following item on the grounds that it will involve the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 and it is considered that the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

RESOLVED that members of the public be excluded from the meeting during the consideration of the following item on the grounds that it would involve the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 and it is considered that the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

The Democratic Services Officer (SW) confirmed that the meeting was no longer being livestreamed.

An exempt report of the Strategic Director; Commercial Development, Assets and Leisure circulated to members.

Notification was given on 15th April 2021 that the public could potentially be excluded during this item since exempt or confidential information could be considered.  No representations regarding considering this item in exempt session have been received.

Key Decision

Considered, an exempt report of the Strategic Director; Commercial Development, Assets and Leisure to consider approval to award the Asset Maintenance Contract following a competitive procurement exercise (item 10 on the agenda filed with these minutes).

Councillor Seaton, Chair of the Scrutiny Commission, presented an exempt report setting out the Commission’s pre-decision scrutiny of the matter and recommendation (copy filed with these minutes).

The Scrutiny Commission was thanked for its pre-decision scrutiny of the item.

The Strategic Director; Commercial Development, Assets and Leisure assisted with consideration of the report.

RESOLVED that the following be recommended to the Leader for his decision:

1.      that decisions be made as detailed in the exempt minute (Cabinet Minute 117E 2020/21);

2.      that the exempt report of the Scrutiny Commission be noted.

Reasons

1.         As set out in the exempt minute (Cabinet Minute 117E 2020/21).

2       To acknowledge the work undertaken by and the views of the Scrutiny Commission.