Agenda and minutes

Cabinet - Thursday, 13th August, 2020 6.00 pm

Venue: Virtual Meeting - Zoom. View directions

Note: This is a public meeting and can be viewed by clicking on the media link below (you may need to use Chrome as a browser to do so). Consideration of any exempt (confidential) items will not be part of the public meeting. 

Media

Items
No. Item

21.

Disclosures of Pecuniary and Personal Interests

Minutes:

Councillor Harper-Davies declared a personal interest in item 9 on the agenda (Leisure Centre Contract), she held a membership at Soar Valley Leisure Centre.

 

Councillor Barkley declared a personal interest in item 9 on the agenda (Leisure Centre Contract), he held a membership at South Charnwood Leisure Centre.

22.

Leader's Announcements

Minutes:

No announcements were made.

23.

Minutes of Previous Meeting pdf icon PDF 232 KB

To approve the minutes of the previous meeting.

Minutes:

The minutes of the meeting held on 9th July 2020 were confirmed as a correct record.

24.

Questions under Cabinet Procedure 10.7 pdf icon PDF 160 KB

The deadline for questions is noon on Wednesday, 5th August 2020.

Minutes:

Councillor Hamilton – Homes in Existing Office, Warehouse, Shop Buildings

 

“The Ministry of Housing, Communities and Local Government (MHCLG) has announced new laws for the further relaxation of rules to help revitalise town centres by allowing property developers to create homes in existing buildings, such as offices, shops and warehouses without detailed planning permission. This adds to the relaxation 5 years ago to such planning rules yet a report commissioned by the MHCLG concluded that such relaxation has already resulted in flats “that are no bigger than garden sheds” of which “some had no windows or very limited natural light because of contrived layouts”.

 

My question is regarding these relaxations in planning procedures in town centres. What safeguards are CBC putting in place to ensure that any such properties within Loughborough and elsewhere in Charnwood are “fit for purpose” in terms of size, facilities, natural light etc. and truly meet the needs of our communities?”

 

The following response had been published prior to the meeting:

 

Permitted development rights for change of use from various types of commercial buildings to residential use were introduced initially in 2013 for a temporary period. They were made permanent in April 2016. The purpose is to help stimulate the economy and significantly boost the delivery of housing.

 

The most recent changes in Summer 2020, have recognised the issues with regard to access to natural light and residential amenity and have put a new safeguard in place. This recent change to the legislation now requires all prior notification applications under Parts M, N, O, PA and Q* of the General Permitted Development Order, to be submitted with floor plans, including the use of each room and the dimensions. This is to allow local planning authorities to consider access to natural light as part of the assessment as to whether prior approval is required, along with other specified issues, such as, transport and highway impact, contamination risk, flood risk and impacts of noise. If the local authority is not satisfied the development accords with the requirements set out within the General Permitted Development Order, including sufficient access to natural light, the local planning authority can require further details for approval. If the local planning authority is still not satisfied at this stage prior approval can be refused.

 

Article 4 measures would be the only mechanism available to Charnwood to remove these permitted development rights to change use to residential, and it is not considered that there is sufficient local justification or evidence to suggest changes of use within Charnwood should be different to other areas in England.

 

* The Town and Country Planning (General Permitted Development) (England) Order 2015

Class M – retail or betting office or pay day loan shop to dwellinghouses

Class N – specified sui generis uses to dwellinghouses (amusement arcades & Casinos)

Class O – offices to dwellinghouses

Class PA – premises in light industrial use to dwellinghouses

Class Q – agricultural buildings to dwellinghouses.

 

In making a statement/asking a supplementary question, Councillor  ...  view the full minutes text for item 24.

25.

Commercialisation Scrutiny Panel pdf icon PDF 1 MB

A report of the Head of Strategic Support.

Minutes:

Considered, a report of the Head of Strategic Support to consider the recommendations of the Commercialisation Scrutiny Panel (item 6 on the agenda filed with these minutes).

 

Councillor Baines, Chair of the Commercialisation Scrutiny Panel, presented the recommendations of the Panel.  In doing so, he stated that some recommendations were affected by the current pandemic and the responses of the Senior Leadership Team in the report took that into account.

 

The Strategic Director of Corporate Services assisted with consideration of the report.

 

The Commercialisation Scrutiny Panel was thanked for its detailed work in respect of the matter.

 

RESOLVED

 

1.         that, in respect of Panel Recommendation 1, a review of all material assets be undertaken to inform the forthcoming budget setting exercise, and that this exercise be continued on an ongoing basis;

 

2.         that, in respect of Panel Recommendation 2, this review be considered in future periods when resource constraints permit;

 

3.         that, in respect of Panel Recommendation 3, Cabinet notes the criteria set out in the response of the Senior Leadership Team to the recommendation (agenda page 14);

 

4.         that, in respect of Panel Recommendation 4, officers begin this review as soon as is reasonably possible, given current resource constraints;

 

5.         that, in respect of Panel Recommendation 5, officers review fees and charges in line with budget preparation for financial year 2021/2022;

 

6.         that, in respect of Panel Recommendation 6, Cabinet notes the intention to implement a programme of service reviews;

 

7.         that, in respect of Panel Recommendation 7, Cabinet notes the response of the Senior Leadership Team to the recommendation (agenda pages 15-16);

 

8.         that, in respect of Panel Recommendation 8, the Commercial Enterprise Strategy is presented for adoption as set out in the response of the Senior Leadership Team to the recommendation (agenda page 16);

 

9.         that, in respect of Panel Recommendation 9, the Commercial Enterprise Strategy lays out the tenetsof what is meant by commercial and the principles by which commercial activity must be delivered;

 

10.      that, in respect of Panel Recommendation 10, for urgent commercial decisions, members be made aware of the process and how it will be executed;

 

11.      that, in respect of Panel Recommendation 11, a revised capital programme is brought to Council once itsreview is complete;

 

12.      that, in respect of Panel Recommendation 12, options concerning investment are reviewed once HM Treasury has updated rules and policy regarding access to the Public Works Loan Board;

 

13.      that, in respect of Panel Recommendation 13, Cabinet notes the response of the Senior Leadership Team to the recommendation (agenda page 18);

 

14.      that, in respect of Panel Recommendation 14, engagement with partners continues and any viable opportunities be brought to Cabinet and/or Council for approval when appropriate;

 

15.      that, in respect of Panel Recommendation 15, the review of garage sites for prospective redevelopment continues in line with existing practice;

 

16.      that, in respect of Panel Recommendation 16, officers review and target activities that deliver cost savings and/or income generation in the very short term  ...  view the full minutes text for item 25.

26.

Options for 2020 Loughborough Events - Remembrance Parade, Fair, Christmas Lights and Pantomime pdf icon PDF 140 KB

A report of the Head of Leisure and Culture.

 

Key Decision

Additional documents:

Minutes:

Considered, a report of the Head of Leisure and Culture to consider options for 2020 Loughborough events (Covid-19) (item 7 on the agenda filed with these minutes).

 

Councillor Seaton, Chair of the Scrutiny Commission, presented a report setting out the Commission’s pre-decision scrutiny of the matter and recommendation (copy filed with these minutes).

 

The Head of Leisure and Culture assisted with consideration of the report.  In response to a suggestion from Councillor Mercer, she agreed to look into whether the Loughborough Christmas Lights switch on might be filmed and made available online.

 

The Cabinet Lead Member for Loughborough wished to thank the Head of Leisure and Culture for her work in identifying, where possible, alternatives to the Loughborough events that could not take place in 2020 due to the pandemic. 

 

RESOLVED

 

1.      that the delivery of Loughborough Fair in its current format should not proceed for 2020;

 

2.      that the 799th year of the Royal Charter Fair will be celebrated with a few children’s rides and food stalls along with an opening ceremony, commissioned in a Covid-secure manner, to reflect the importance and history of the Royal Charter Fair;

   

3.      that the Loughborough Remembrance Day event should go ahead without a parade and in a revised format with additional social media/virtual elements;

 

4.      that the Loughborough Christmas Lights switch on event be cancelled but the usual Christmas lights display be erected alongside a Special Christmas Market;

 

5.      that the Town Hall Pantomime be cancelled and rebooked for 2021;

 

6.      that alternative uses for the Town Hall auditorium be considered for the 2020 pantomime season;

 

7.      that the report of the Scrutiny Commission be noted.

 

Reasons 

 

1.      The safety, economics and management issues are too great to make Loughborough Fair viable or safe in its current format.

 

2.      To uphold the Royal Charter Fair by staging an alternative and appropriate event to celebrate its rich history and heritage.

 

3.      The management of large numbers of people attending a parade, many of whom will be from more vulnerable groups, means safety cannot be ensured. A small service, with social media support, will enable the event to go ahead in a different format.

 

4.      To avoid a large number of people coming together at a specific time (lights switch on).  A Christmas market, lit by the festive lights, will provide an alternative option with visitors and activity spread across several days.

 

5.      It takes months rather than weeks to organise the Town Hall Pantomime, preparations made to date will contribute to the delivery of next year’s pantomime. A decision to cancel the Pantomime in August will prevent any further expenditure being committed in the next few months.

 

6.      With the seating retracted the space in the auditorium can support a range of financially viable shows and events that are in line with Government guidance.

 

7.      To acknowledge the work undertaken by and the views of the Scrutiny Commission.

 

Note: In all cases the Council was considering these options with regards to its  ...  view the full minutes text for item 26.

27.

Exempt Information

It is recommended that members of the public be excluded from the meeting during the consideration of the following item on the grounds that it will involve the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 and it is considered that the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

Minutes:

RESOLVED that members of the public be excluded from the meeting during the consideration of the following item on the grounds that it would involve the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 and it is considered that the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

The Information Development Manager confirmed that the meeting was no longer being livestreamed.

28.

Leisure Centre Contract Update

An exempt report of the Head of Leisure and Culture circulated to members.

 

Notification was given on 15th July 2020 that the public could potentially be excluded during this item since exempt or confidential information could be considered.  No representations regarding considering this item in exempt session have been received.

 

Key Decision

Minutes:

Considered, an exempt report of the Head of Leisure and Culture to review the situation with the Leisure Centre Contract (following previous consideration of providing financial support to the Leisure Centre Contractor during Covid-19 pandemic to support ongoing hibernation, Cabinet  4th June 2020) (item 9 on the agenda filed with these minutes).

 

Councillor Seaton, Chair of the Scrutiny Commission, presented an exempt report setting out the Commission’s pre-decision scrutiny of the matter and recommendation (copy filed with these minutes).

 

The Scrutiny Commission was thanked for its useful pre-decision scrutiny work, both in respect of this item and item 7 considered earlier in the meeting.

 

The Head of Leisure and Culture and the Leisure Centre Contract and Business Manager assisted with consideration of the report.

 

The Cabinet Lead Member for Community Support and Equalities wished to thank officers for their work in respect of this matter.

 

RESOLVED

 

1.         that decisions be made as detailed in the exempt minute (Cabinet Minute 28E 2020/21);

 

2.         that the exempt report of the Scrutiny Commission be noted.

 

Reasons

 

1.      As set out in the exempt minute (Cabinet Minute 28E 2020/21).

 

2.      To acknowledge the work undertaken by and the views of the Scrutiny Commission.