Agenda and draft minutes

Cabinet
Thursday, 17th January, 2019 6.00 pm

Venue: The Preston Room, Woodgate Chambers, Woodgate, Loughborough

Items
No. Item

69.

Disclosures of Pecuniary and Personal Interests

Minutes:

No disclosures were made.

70.

Leader's Announcements

Minutes:

No announcements were made.

71.

Minutes of Previous Meeting pdf icon PDF 116 KB

To approve the minutes of the previous meeting (including exempt minute 68E circulated previously to members).

Minutes:

The minutes of the meeting held on 13th December 2018 were confirmed as a correct record and signed.

72.

Questions under Cabinet Procedure 10.7

The deadline for questions is noon on Wednesday, 9th January 2019. 

Minutes:

No questions had been submitted.

73.

Capital Programme Underspend - Recommendation of the Audit Committee pdf icon PDF 1 MB

A report of the Head of Strategic Support to consider a recommendation of the Audit Committee at its meeting on 27th November 2018 in respect of underspend on the Capital Programme, alongside an officer recommendation and advice in that respect.  

Minutes:

Considered a report of the Head of Strategic Support to consider a recommendation of the Audit Committee at its meeting on 27th November 2018 in respect of underspend on the Capital Programme, alongside an officer recommendation and advice in that respect (item 6 on the agenda filed with these minutes).

 

Mr Angell, Independent Chair of the Audit Committee, presented the recommendation of the Audit Committee.  The Strategic Director of Corporate Services presented the officer recommendation and advice in response.

 

The Head of Strategic Support assisted with consideration of the report.

 

Officers were thanked for the detailed explanation of the current position set out in the report, which had provided reassurance in respect of the matter.  Mr Angell and the Audit Committee were also thanked for their valuable work in respect of the matter and throughout the year.

 

RESOLVED that in light of capital expenditure to date, the Capital Plan continues to be amended to reflect revised expenditure on a quarterly basis, in accordance with the recommendation of the Head of Finance and Property Services. 

 

Reason

 

To reflect the likely outcome for the Capital Plan and to take account of the concerns of the Audit Committee.

74.

Open Spaces, Playing Pitch and Indoor Built Facilities Strategies pdf icon PDF 342 KB

A report of the Head of Cleansing and Open Spaces to consider the Open Spaces, Playing Pitch and Indoor Built Facilities Strategies, including associated recommendations and action plans.

 

Please note that, due to its length, the report for this item has been published as a separate agenda supplement.

 

Key Decision

Additional documents:

Minutes:

Considered a report of the Head of Cleansing and Open Spaces to consider the Open Spaces, Playing Pitch and Indoor Built Facilities Strategies, including associated recommendations and action plans (item 7 on the agenda filed with these minutes).

 

Councillor Capleton, Chair of the Overview Scrutiny Group, presented a report detailing the Group’s pre-decision scrutiny of the matter and recommendation (copy filed with these minutes).

 

The Head of Cleansing and Open Spaces assisted with consideration of the report. 

 

Officers were thanked for the commendable strategies set out in the report.

 

RESOLVED

 

1.      that the Charnwood Open Spaces Strategy for 2018-2036, as set out in Appendix A to D of the report of the Head of Cleansing and Open Spaces, be approved;

 

2.      that the Charnwood Playing Pitch Strategy for 2018-2036, as set out in Appendix E of the report of the Head of Cleansing and Open Spaces, be approved;

 

3.      that the Charnwood Indoor Built Facilities Strategy for 2018-2036, as set out in Appendix F of the report of the Head of Cleansing and Open Spaces, be approved.

 

4.      that the report of the Overview Scrutiny Group be noted.

 

Reasons 

 

1.      To enable the Strategy to be adopted in order to protect and improve open spaces in Charnwood.

 

2.      To enable the Strategy to be adopted in order to protect and improve playing pitches in Charnwood.

 

3.      To enable the Strategy to be adopted in order to protect and improve indoor built facilities in Charnwood.

 

4.      To acknowledge the work undertaken by and the views of the Overview Scrutiny Group.

75.

Discretionary Houses in Multiple Occupation Licensing Scheme pdf icon PDF 493 KB

A report of the Head of Strategic and Private Sector Housing providing an update on decisions made by Cabinet in November 2015 to consider the introduction of a Discretionary Houses in Multiple Occupation (HMO) Licensing Scheme and the progress to implement a Loughborough Accreditation Standard in partnership with the Students Union.

 

Key Decision

Additional documents:

Minutes:

Considered a report of the Head of Strategic and Private Sector Housing providing an update on decisions made by Cabinet in November 2015 to consider the introduction of a Discretionary Houses in Multiple Occupation (HMO) Licensing Scheme and the progress to implement a Loughborough Accreditation Standard in partnership with the Students Union (item 8 on the agenda filed with these minutes).

 

Councillor Capleton, Chair of the Overview Scrutiny Group, presented a report detailing the Group’s pre-decision scrutiny of the matter and recommendation (copy filed with these minutes).

 

The Head of Strategic and Private Sector Housing assisted with consideration of the report.  In particular and further to the report, she confirmed that the bid for funding referred to in paragraph 61 of Part B of the report had been successful.

 

RESOLVED

 

1.      that the evidence gathered to date and the impact of the implementation of the Government’s expansion of the Mandatory Licensing of HMOs in the Borough be noted;

 

2.      that further investigations being undertaken to gather evidence (as referred to in paragraph 61 of Part B of the report of the Head of Strategic and Private Sector Housing) to establish the case for the introduction of an Additional or Selective Licensing Scheme be approved;

 

3.      that it be noted that a Borough wide Accreditation Scheme with the Students Union will not be taken forward;

 

4.      that the report of the Overview Scrutiny Group be noted.

 

Reasons 

 

1.      To enable the Cabinet to consider the evidence gained.

 

2.      Further information and evidence is required for Cabinet’s consideration and the consultation process required to introduce an Additional or Selective Licensing Scheme.

 

3.      Resources were no longer available from the Students Union to take a Scheme forward.

 

4.      To acknowledge the work undertaken by and the views of the Overview Scrutiny Group.

76.

Tenancy Strategy 2019-2024 pdf icon PDF 4 MB

A report of the Head of Strategic and Private Sector Housing to consider a proposed Tenancy Strategy 2019-2024 setting out the issues which Registered Providers with housing stock in Charnwood must have regard to in developing their Tenancy Policies.

 

Key Decision

Additional documents:

Minutes:

Considered a report of the Head of Strategic and Private Sector Housing to consider a proposed Tenancy Strategy 2019-2024 setting out the issues which Registered Providers with housing stock in Charnwood must have regard to in developing their Tenancy Policies (item 9 on the agenda filed with these minutes).

 

Councillor Capleton, Chair of the Overview Scrutiny Group, presented a report detailing the Group’s pre-decision scrutiny of the matter and recommendation (copy filed with these minutes).

 

The Head of Strategic and Private Sector Housing assisted with consideration of the report.  She referred to typographical errors in the Strategy that would be corrected before its publication, confirming also that the Strategy was for the period 2019-2024.

 

The Overview Scrutiny Group was thanked for its valuable work in undertaking pre-decision scrutiny.  The Head of Strategic and Private Sector Housing was thanked for the clear and accessible Strategy set out in the report.

 

RESOLVED

 

1.      that the overarching Tenancy Strategy in relation to the Borough, attached as Appendix 1 to the report of the Head of Strategic and Private Sector Housing, be approved;

 

2.      that the Head of Strategic and Private Sector Housing in consultation with the Cabinet Lead Member for Housing be given delegated authority to make amendments to the Strategy in response to future legislative changes, changes at Local or Regional level, or Government Guidance, and the Constitution be amended accordingly;

 

3.      that the report of the Overview Scrutiny Group be noted.

 

Reasons

 

1.         To comply with the statutory requirements of the Localism Act 2011.

 

2.         To ensure the Strategy remains fit for purpose.

 

3.         To acknowledge the work undertaken by and the views of the Overview Scrutiny Group.

77.

Procurement Strategy 2018/19 to 2024/25 pdf icon PDF 4 MB

A report of the Head of Finance and Property Services to consider a Procurement Strategy for the period 2018/19 to 2024/25.

 

 

Minutes:

Considered a report of the Head of Finance and Property Services to consider a Procurement Strategy for the period 2018/19 to 2024/25 (item 10 on the agenda filed with these minutes).

 

The Procurement Manager assisted with consideration of the report.

 

RESOLVED that the Procurement Strategy 2018/19 to 2024/25, attached as Appendix A to the report of the Head of Finance and Property Services, be approved.

 

Reason

 

To provide a basis for procurement practices within the Council which supports the aims of the Corporate Plan.

78.

Collective Energy Switching Scheme pdf icon PDF 227 KB

A report of the Head of Strategic and Private Sector Housing to consider the development of a Collective Switching Scheme in Charnwood to assist residents in the Borough to switch energy suppliers to achieve lower fuel tariffs.

 

Minutes:

Considered a report of the Head of Strategic and Private Sector Housing to consider the development of a Collective Switching Scheme in Charnwood to assist residents in the Borough to switch energy suppliers to achieve lower fuel tariffs (item 11 on the agenda filed with these minutes).

 

The Head of Strategic and Private Sector Housing assisted with consideration of the report.

 

RESOLVED that participation in a Collective Switching Scheme be approved and that the Council go to the market to procure a suitable provider.

 

Reason

 

To assist residents in the Borough to switch energy suppliers to achieve lower fuel tariffs through the Collective Switching Scheme.