Agenda and minutes

Agenda and minutes

Venue: The Preston Room, Woodgate Chambers, Woodgate, Loughborough

Items
No. Item

9.

Disclosures of Pecuniary and Personal Interests

Minutes:

No disclosures were made.

10.

Leader's Announcements

Minutes:

No announcements were made.

11.

Minutes of Previous Meeting pdf icon PDF 131 KB

To approve the minutes of the previous meeting.

Minutes:

The minutes of the meeting held on 14th June 2018 were confirmed as a correct record and signed.

 

With reference to Minute 3 (Minutes of the previous meeting) and Minute 133 (Climate Change Strategy and Action Plan 2018-2022), the Democratic Services Officer confirmed that the latest Carbon Monitoring report is available on the intranet and would be circulated to all councillors.

 

12.

Questions under Cabinet Procedure 10.7

The deadline for questions is noon on Wednesday, 27th June 2018. 

Minutes:

No questions had been submitted.

13.

Amendments to Annual Procurement Plan

A report of the Head of Finance and Property Servicesto consider additions to the Annual Procurement Plan 2018/19. 

 

Key Decision

 

Minutes:

Considered a report of the Head of Finance and Property Services to consider additions to the Annual Procurement Plan 2018/19 (item 6 on the agenda filed with these minutes).

 

            CouncillorCapleton, Chair of the Overview Scrutiny Group, presented a report detailing the Group’s pre-decision scrutiny of the matter and recommendation (copy filed with these minutes).

 

            The Procurement Manager assisted with consideration of the report.

 

            RESOLVED

 

1.         thatthe contracts, over £25,000 and up to£75,000, listed in Appendix A to the report of the Head of Finance and Property Services,be let in accordance with Contract Procedure Rules;

 

2.         that  the  contracts,  over  £75,001  and  up  to  £500,000,  listed  in Appendix B to the report of the Head of Finance and Property Servicesbe let in accordance withContract Procedure Rules;

 

3.       that the report of the Overview Scrutiny Group be noted.

 

Reasons

 

1. & 2.To allowcontractsof theCouncilto belet inaccordance withcontract procedure rules.

 

3.         To acknowledge the work undertaken by and the views of the Overview Scrutiny Group.

 

14.

Capital Plan Amendment Report

A report of the Head of Finance and Property Services to consider changestothe2018/19 - 2020/21Capital Plan andits financing.

 

Key Decision

 

Minutes:

Considered a report of the Head of Finance and Property Services to consider changes to the 2018/19 – 2020/21 Capital Plan and its financing (item 7 on the agenda filed with these minutes).

 

            Councillor Capleton, Chair of the Overview Scrutiny Group, presented a report detailing the Group’s pre-decision scrutiny of the matter and recommendation (copy filed with these minutes).

 

            The Head of Finance and Property Services assisted with consideration of the report.

 

            RESOLVED

           

1.            thatthecurrentCapitalPlanfor2018/19 - 2020/21,asamendedbythe changesshownin Appendix 1 to the report of the Head of Finance and Property Services,in thesumof£29,822.5k, beapproved;

 

2.            that the Beehive Lane car park fire and evacuation safety systems scheme to the sum of £125k be added to the Capital Plan in 2018/19 and that it proceeds;

 

3.            that the report of the Overview Scrutiny Group be noted.

 

Reasons

 

1.            ToenabletheCapitalPlan tobethebasisforcapitalspendingbythe Councilandso thatschemesmayproceed.

 

2.            To confirm that the Beehive Lane car park fire and evacuation safety systems scheme, to the sum of £125k, should be added to the Capital Plan and should proceed and that the cost be funded, in full, from capital receipts.

 

3.         To acknowledge the work undertaken by and the views of the Overview Scrutiny Group.

 

15.

Reinvestment Reserve Funding To Enable Investment in Property Fund

A report of the Head of Finance and Property Services to consider funding from the reinvestment reserve to enable the Council to undertake investment in an additional Property Fund.

 

Minutes:

Considered a report of the Head of Finance and Property Services to consider funding from the Reinvestment Reserve to enable the Council to undertake investment in an additional Property Fund (item 8 on the agenda filed with these minutes).

 

The Head of Finance and Property Services assisted with consideration of the report.

 

RESOLVED that an amount of up to £160,000 is made available from the Reinvestment Reserve to fund investment in a further Property Fund during 2018/19 financial year.

 

Reason

 

To enable the Council to undertake investment in a further Property Fund in a timely and cost effective manner.

 

16.

Annual Health and Safety Performance Report 2017/18

A report of the Head of Strategic Support to consider the Annual Health and Safety Performance Report 2017/18.

 

Minutes:

Considered a report of the Head of Strategic Support to consider the Annual Health and Safety Performance Report 2017/18 (item 9 on the agenda filed with these minutes).

 

            CouncillorCapleton, Chair of the Overview Scrutiny Group, presented a report detailing the Group’s pre-decision scrutiny of the matter and recommendation (copy filed with these minutes).

 

The Strategic Director of Corporate Services, the Health, Safety and Wellbeing Manager (Leicestershire County Council) and the Health and Safety Officer assisted with consideration of the report.

 

RESOLVED

 

1.            that the Council’s health and safety performance over the preceding year, as set out in Part B of the report of the Head of Strategic Support, be noted;

 

2.         that the report of the Overview Scrutiny Group be noted. 

 

Reasons 

 

1.            It is considered good practice by the Health and Safety Executive, the Institute of Directors and the Royal Society for the Prevention of Accidents for public bodies to publish an annual report on health and safety performance. The Management of Health and Safety at Work regulations 1999 require all employers to review their health and safety management system. Since 2015 the Council has employed BS OHSAS 18001: “Occupational Health & Safety Management Systems” as its base system for managing health and safety.

 

2.         To acknowledge the work undertaken by and the views of the Overview Scrutiny Group.

 

17.

Memorandum of Understanding with Jianyang Municipal Government

A report of the Chief Executive toconsidera MemorandumofUnderstandingwiththeJianyang Municipal Governmentsetting out how theCouncilandtheJianyang Municipal Government willworktogetherto promotetradeandco-operationbetweentheir localities.

 

Minutes:

Considered a report of the Chief Executive to consider aMemorandumofUnderstandingwiththeJianyang Municipal Governmentsetting out how theCouncilandtheJianyang Municipal Government willworktogetherto promotetradeandco-operationbetweentheir localities (item 10 on the agenda filed with these minutes).

 

The Chief Executive assisted with consideration of the report.  He advised that a delegation from Jianyang may now be visiting later in the year rather than late July as stated in the report.  It was also noted that there were no current plans to send a delegation from Charnwood to Jianyang but if this was later deemed appropriate then the focus would be on the economy and business and it was anticipated that sponsorship would be sought.

 

RESOLVED thattheMemorandumofUnderstandingwiththeJianyang Municipal Government,appendedto the report of the Chief Executive, be approvedand enteredinto.

 

Reason

 

TosupportjointworkingwiththeJianyang Municipal Governmentto promoteandencouragetrade, investment,cultural links andtourismbetween thetwolocalities.